Seven steps. One consistent workflow.
Every style goes through the same guided pipeline. Human input is requested at exactly the right moments. AI handles the tedious extraction so your team focuses on decisions.
Upload Tech Pack
Start with the tech pack PDF from your buyer. The system accepts multi-page documents and remembers the buyer's reference files for enhanced parsing accuracy.
The PDF is stored securely and associated with a new style record in your organisation. A reference file (buyer standards or previous seasons) can be attached to help the AI parse more accurately. The pipeline is initialised and Step 2 becomes available.
Tech pack PDF (any format, any page count)
Style record created; pipeline initialised at Step 1
AI Parsing (Claude Vision)
Claude Vision processes every page of the tech pack. It extracts materials, colorways, RM codes, style metadata, and confidence scores — in seconds.
Claude reads the PDF page-by-page. It identifies material tables, colorway lists, RM codes, descriptions, placement info, and style numbers. Each extraction gets a confidence score. Low-confidence fields are flagged for human review. The system also suggests standard RM items that may have been missed.
Tech pack PDF + optional buyer reference files
Structured materials, colorways, RM codes; confidence scores; ResolutionItems for missing data
Confirm BOM & gradation
Review and edit the Bill of Materials in-app. For fabric, set standard size and step %, enter consumption at the highlighted column, then Extrapolate to fill XS–4XL. AI can parse nomination and consumption docs.
Materials from the parsed tech pack appear in an editable grid with Import & enrich (nomination doc, consumption doc, ref file, consumption library) and Export & confirm (Download BOM). Fabric rows use size gradation; trims use Cons./GMT. Upload filled BOM Excel remains supported.
In-app consumption edits, optional nomination/consumption docs, or uploaded BOM Excel
Consumption and supplier values stored; Materials updated; Step 4 unlocked
Order Quantities
Attach the buyer's purchase order PDF and Claude extracts quantities per colorway. Or enter quantities manually in the inline form.
You can upload a Purchase Order PDF — Claude extracts the colorway names and order quantities by size. Fuzzy matching handles slightly different color name spellings between the tech pack and PO. Alternatively, enter quantities directly in the web form. The system records total qty per colorway, ex-factory date, and PO number.
Purchase Order PDF or manual qty entry per colorway
Colorway order quantities stored; Order Summary Excel generated; Step 5 unlocked
Confirm Pricing
Generate the cost sheet. Enter unit prices per RM item. The system calculates extended costs, CM, freight, and FOB price per piece automatically.
A Cost Sheet Excel is generated with material quantities pre-populated from the BOM and order quantities. Your team adds unit prices (per KG, per CONE, per PCS). The system calculates: Extended Cost = Unit Price × Total Qty, then adds CM and freight to derive FOB price per piece. Upload the filled sheet or skip this step.
Cost Sheet Excel filled with unit prices by your team
Unit prices stored; FOB price calculated; Step 6 unlocked
Booking readiness
Per-style: enter EST. in-factory dates and LC/PI numbers for fabric lines. Cross-style supplier workbooks are generated from Booking Hub.
Step 6 tracks booking readiness per style — which fabric colorway lines have dates and LC/PI filled. For procurement across all styles, open Booking Hub: aggregate fabric and trim demand by supplier, preview lines, generate workbooks (one per supplier, one sheet per buyer), and sync ERP/LC/MRIR receipts.
Inline date and LC/PI edits per style; Booking Hub uses confirmed pricing and order qty
ColorwayMaterial booking fields updated; supplier workbooks available from Booking Hub; Step 7 unlocked
Generate RM Tracker
All data assembles into the final 30-column RM Procurement Tracker. Download as Excel. The pipeline is complete.
Every confirmed value — materials, colorways, order quantities, consumption, unit prices, booking dates, LC/PI numbers — assembles into the final tracker. RM Total QTY = Order Qty × Consumption. RM Total Value = Total Qty × Unit Price. The document is stored in the Document Library and is always downloadable by authorised team members.
All data from Steps 1–6 (confirmed by your team)
30-column RM Tracker Excel; pipeline marked TRACKER_GENERATED
| RM Code | Material | Supplier | ALDER | BLACK | NAVY | Total Req | |||
|---|---|---|---|---|---|---|---|---|---|
| Req Qty | Ordered | Req Qty | Ordered | Req Qty | Ordered | Qty | |||
| K31779 | Solid Jersey | NOI Solutions | 354 | 360 | 288 | 290 | 312 | 320 | 954 |
| K31779_RIB | Solid Rib | NOI Solutions | 51 | 55 | 42 | 45 | 45 | 48 | 138 |
| T6349 | Sewing Thread | Coats | 620 | 620 | 504 | 510 | 546 | 550 | 1,670 |
| T34266_AD | Main HTL | Avery Dennison | 12,360 | 12,500 | 10,080 | 10,200 | 10,920 | 11,000 | 33,360 |
A complete pipeline — tracked at every step.
At any moment, every style shows exactly which step it is on, what the next action is, and how many days remain before ex-factory. Managers see the full season status without opening each style individually.
Operations: Booking Hub
The 7-step pipeline runs per style. Booking Hub is your cross-style procurement workspace — fabric and trim tabs, supplier rollups, preview, generate, and AI receipt sync.
Requires styles with order quantities, consumption, pricing, and resolved suppliers. Overdue lines surface automatically after receipt sync.
Please confirm lead time for shell fabric and LC readiness.
Factory · 2 days agoConfirmed. Lead time is 45 days from LC opening. Ready to proceed.
Supplier · 1 day agoSuppliers see their booking. Not your pricing.
Once fabric booking is complete, suppliers with a portal account see their booking details automatically. Required quantity, delivery date, LC/PI reference, and a messaging thread — all in a clean read-only view. Cost sheets, pricing, and internal data are never shared.